CreatedMonday, July 23,2018 at 3:45 PM
This Best Practice was written by Jim Mansfield, Group Leader for Faith Technologies (Automation & Process Controls) group.
As Project Managers and Team Leaders we’re often thinking or hearing, “When did a lack of Planning on Their Part become an Emergency on ours” or the 5-P’s, “Poor Planning Promotes Poor Performance.” So, how do we overcome these and truly become “Trusted Advisor Partners” with our customers? We plan our work and work our plan, and we require our customers to help us develop the plan and thoroughly understand our plan.
As a Project Manager and Team Leaders, we need to create, manage and report out using many different documents, to communicate a project’s purpose and status. The “Project Plan” is the crucial piece that is often missed or not properly developed and done so in a timely manner. The “Project Plan” incorporates the tasks, resources and scheduling of the Work Breakdown structure and overall project milestones. Not only should the project plan be utilized in the initial phases of the project, but also keeping the plan up to date throughout the project enables the Project Manager to effectively manage the project, communicate status, identify risks and risk mitigation strategies and communicate the status to all key project stakeholders.
Project Management tools are comprised of a specialized suite of task management software. To enhance your project team’s execution efficiency, I don’t care what Technology Stack or Software you pick but do some research and pick one. The different Tech-Stack’s available have different benefits and provide value for differing sizes and types of project delivery teams. Consider Individual, On-Premise or Cloud Based systems but insure they align with your specific project management methodologies and project report-out needs. Also, don’t forget the 5 Basic Phases of Project Management and initiate your plan on the 1st Task and include all 5 tasks.
1.)Project Conception, Charter Development and Initiation
2.)Project Definition (Scope) and Planning (Work Breakdown Structure)
3.)The Project Launch (Team Allocation / Roles and Responsibilities)
4.)Project Performance and Control
5.)Project Close-out (Post-Mortem on the Good, the Bad and Ugly) HOW CAN WE DO BETTER NEXT TIME?
Every project is different and can include any number of project management philosophies; Agile, Kanban, Waterfall, Scrum or a mixture of all of them to deliver efficiently. Combined with the right project management software / tool set, these are all methodologies that help managers:
If you don’t choose a strong project management Software / Technology Stack and plan the work to track and deliver your project, your operations and execution efficiency will suffer. Remember to, Plan Your Work and Work Your Plan, every time.